Identification – Knowing Our Clients – SFS

/Identification – Knowing Our Clients – SFS
Identification – Knowing Our Clients – SFS2019-02-18T17:21:07+00:00
reviewing identification documents

Why do we need identification?

If you have purchased services from us we may need to request identification from you. Company service providers, like us, have to adhere to Money Laundering Regulations (MLR). This applies to any business that provides company formations, mail or address services and other related services.

Whilst this may seem like an onerous task, it should be viewed positively. You can have faith that we are registered with both HMRC and the ICO. We register every year with MLR to ensure we meet the government’s requirements.

By checking the identity of our clients we reduce the opportunity for businesses to abuse our services. We protect our addresses from misuse so your company is registered at a good address.

You can read more about MLR and why we need ID on our MLR FAQ pages.

Question Mark, why is ID required?
Signing client registration form

What documents do we need?

In simple terms it is proof of address and photo identity. We typically request the following-

1) Director’s passport photo page or photo driving licence

2) Utility bill or bank statement in the director’s name showing their home address (NOT mobile phone bill)

3) A completed copy of our client registration form. You can download the registration form here.

4) If we are forwarding mail to a third party address that is not your home address also please supply a utility bill for the address or additional proof that you use the address.

We only require copies and would prefer scanned versions by email sent to info@smallfirmsservices.com. Alternatively please post identification to us at our Coventry address as detailed below.

Occasionally we may request that you provide original documents by post for checking. Alternatively please provide copies of documents that have been correctly certified by a solicitor or notary public. Please post identification to us at our Coventry address.

SFS – Small Firms Services Ltd
The Apex
2 Sheriffs Orchard
Coventry
CV1 3PP
United Kingdom

What if customers do not provide ID?

The answer is simple! – No ID, no services. We cannot support any customer that refuses to provide identification on request. We are legally required to ‘know our client’ and face penalties if we have not conducted MLR checks.