Sail Address – What Is A Single Alternative Inspection Location?
It is a legal requirement for UK companies to make their company registers available for public inspection and for the address to be displayed on Companies House. The SAIL address is a Single Alternative Inspection Location and can be provided to Companies House as the location a UK limited company or LLP stores their company records. The SAIL address is different from the registered office address and your company will not receive legal notices from Companies House or HMRC at the address.
How to tell Companies House you are using a SAIL address
You can provide a SAIL address to Companies House at the time of incorporation using the IN01 form or when using a formation agents online incorporation software. If your company has already been incorporated and you need to inform Companies House you wish to use a SAIL address you can file form AD02. If you are currently using a SAIL address and need notify Companies House regarding a change to the address you can file form AD03. Furthermore, if you are no longer using a SAIL address and wish to store your company registers at the registered office address you can update Companies House using form AD04.
Can my SAIL address be located anywhere?
If you choose to provide a SAIL address it must be located in the country of incorporation for the company. For example if your company is registered in Scotland the SAIL address must also be located in Scotland. It is not possible to move from a Scottish address to an address in England.
Which documents can you keep at the SAIL address?
It is a legal requirement for UK companies to make their company registers available for public inspection. A company can keep the following documents and registers at the address:
Register of members (shareholders and guarantors)*
Register of directors
Register of directors’ residential address
Register of secretaries
Register of debenture holders
Register of People with Significant Control
Register of charges and instruments creating charges
Minutes of general meetings
Most UK companies store their registers at the registered office address, however if you are using a virtual address service you may not have the facility to store the documents at the same location. This is when a company can provide a SAIL address to be displayed on the public register.