Limited Companies (LTDs) and LLPs are sent paper reminders during the year. This is typically to file your accounts and to submit the Confirmation Statement on time. Companies House have announced that they will no longer be sending paper reminders by post.
Company directors have a legal responsibility to file documents at Companies House. Failure to file the accounts and confirmation statement on time could lead to the company being struck off, a fine being issued, disqualification as a company director or even a criminal record.
Companies House are moving to email reminders and will no longer post paper reminders to company directors. They have offered email reminders, instead of paper notifications, for many years, but postal reminders will now cease. This move will save them £1.2 million that they intend to reinvest in the provision of services. It is essential that company directors register for email reminders, if they require a notification, or keep records of the company filing dates.
Not receiving a reminder by post will not be accepted as a reason for late filing. Directors have a duty to know when their accounts and confirmation statement are due.
Benefits of email reminders
While many directors know their dates and may not want email reminders there are several reasons to register with Companies House for email reminders.
- Instant notifications to your inbox
- You can respond immediately using the links provided and file documents
- Forward emails to your accountant
- Add up to 4 people to receive notifications (including an agent or your accountant)
How will this affect registered office address mail?
If you are using one of our address services as your company registered office we will still receive mail for your company. HMRC are still posting accounts reminders, requests to submit corporation tax and UTR letters. Companies House will still use the registered office address to send penalty letters, important company notices and to return incorrectly filed documents. They do not send emails other than the system generated reminders.
Using our registered office keeps your personal address private. In addition you can use it as the service address for directors at no extra cost.
It is a legal requirement to have an effective registered office. It must be a real address and accessible for people to deliver official notices to the company.